Sales screen
Full-screen POS with large touch targets, barcode scanning, keyboard shortcuts, product search and category browsing.
FuturePOS feature list
Everything your team needs for the day-to-day.
Explore the tools available across POS, stock, VAT, retail, hospitality and back-office operations, all designed to keep your business connected and easier to manage.
FuturePOS can be tailored around your operation, with the relevant modules, workflows and staff permissions set up for the way your team works.
Front of houseRetail and hospitality
Back officeStock, buying, VAT and accounts
Outside the POSIntegrations and connected services
Full capability map
Explore the capabilities that matter to your operation.
Explore FuturePOS across selling, stock, hospitality, reporting and integrations. If you need something beyond what is shown here, speak to us and we can review the right approach for your business.
Selling
Selling and taking payment
The day-to-day POS workflow, from the first scan to the receipt and any return afterwards.
Line changes
Change quantity, price or discount where permissions allow. Add notes to individual lines or the whole sale.
Hold and recall
Hold multiple sales, bring them back later, duplicate an old sale, or process a return from an existing sale.
Payment methods
Cash, card, cheque, bank transfer, voucher, customer deposit, loyalty points and part-payments using several methods on one sale.
Cash handling
Quick cash buttons can match the notes your customers use, with change due shown clearly.
Card terminal hand-off
Supported integrated payment terminals can receive the amount directly from FuturePOS so staff do not type it a second time. Current integrations include myPOS, TRUST and Viva Wallet, with more providers coming soon.
Receipts and invoices
Printed receipts, VAT invoices, PDFs and email copies with your logo, address, VAT number and terms. Any receipt can be reprinted.
Quotations and proformas
Prepare a quotation or proforma, then turn it into a sale when the customer accepts.
Delivery notes
Record what has gone out and what remains to follow on partial deliveries.
Custom fields
Six configurable fields on products, customers, suppliers and billers. Leave a field unnamed and it stays out of forms, receipts, invoices and reports.
Returns and credit notes
Return goods to stock or not, refund using the original method, or keep a credit note on the customer account for later use.
Removal and cancellation controls
Require supervisor approval for removed lines or cancelled orders and keep who, what, value and reason in the audit trail.
Hospitality
Restaurants, bars, cafes and takeaways
Run table service, waiter ordering, kitchen workflows, bookings and hospitality reporting with the tools each team needs at the right stage of service.
Floor plan
Draw rooms, place tables, mark them free, occupied or out of service, and open the current order from the table.
Open orders
View dine-in, takeaway and delivery orders side by side with references, totals, age, covers and kitchen-send status.
Dine-in, takeaway and delivery
Keep table and covers for dine-in, collection numbers for takeaway and external order references for delivery.
Waiter tablets
Use tablets for waiter ordering at the table, linked to the open POS register for that outlet and feeding directly into the same kitchen workflow.
Move, merge and transfer tables
Move a party, combine tables or hand responsibility for a table to another waiter without rebuilding the order.
Split bills
Split evenly by number of people or move each person’s items onto their own bill. Each part can be printed and paid separately.
Courses
Take the whole order, send one course at a time and include the course on kitchen dockets and screens.
Modifiers
Ask required or optional questions for a dish, allow priced answers, and send the question and answer together to the kitchen.
Held and timed courses
Send the whole order but hold later courses. Start them manually or automatically using course gaps and dish preparation times.
Kitchen notes
Keep an item note attached to one dish and a round note attached to the order being sent, so the kitchen sees the right instruction in the right place.
Preparation time
Set preparation time by dish or recipe so each kitchen ticket can age against the food actually on it.
Kitchen display
Show live tickets on a kitchen screen, split work by station, move tickets through preparation and pass, and keep cancellations visible.
QR ordering at the table
Guests can scan a table QR code, browse the menu, add notes and send an order. Staff accept it before it reaches the bill.
Tips
Record a tip against the staff member who served, keep it out of turnover and report it for settlement.
Service charge
Apply a fixed or percentage service charge as part of the taxable bill where your business uses one.
Table bookings
Manage bookings with customer, time, covers, table allocation and notes, then seat the booking directly onto the live floor plan.
Recipe items
Keep ingredients in stock without showing them on the POS unless you also sell them directly.
Recipes and margin per dish
Build recipes from ingredients, account for waste and portions, reduce ingredient stock when dishes sell and report the cost and margin per dish.
Order printing & station routing
Route drinks to the bar, food to the kitchen, pizzas to the pizza station, or any other preparation area so each station receives only the items relevant to it.
Stock
Products and stock control
Product setup and the movement ledger used by selling, buying, transfers and reporting.
Product records
Code, name, barcode, category, subcategory, brand, unit, cost, price, tax, supplier, reorder level, image and long description.
Variants
Sizes, colours, flavours and other variants can each keep their own stock.
Units
Buy in one unit and sell in another, such as cases in and singles out, with FuturePOS handling the conversion.
Combos
Sell one product made from several stock products and reduce the component items when the combo sells.
Price groups
Use different prices for different types of customer.
Visibility
Choose whether a product appears on the POS and control its availability within connected sales channels.
Stock ledger
Purchases add stock, sales remove it, returns add it back, transfers move it and adjustments explain corrections.
Stock counts
Count a shelf, category or whole shop, review differences and commit the count in one recorded adjustment.
Stock value by date
Ask what stock was worth on a specific date rather than only seeing today’s value.
Expiry dates
Track batches with expiry dates, sell oldest stock first and report what is approaching expiry.
Reorder suggestions
Use sales rate, supplier lead time, desired cover, stock on hand and outstanding purchase quantities to calculate suggested orders by supplier.
Barcode and shelf labels
Print barcode and shelf-edge labels with product name and price in the sizes your printer uses.
Scale barcodes
Read weight- or price-embedded barcodes so weighed products arrive at the POS with the correct amount.
Buying
Purchasing and suppliers
The route from purchase order through receiving and supplier invoice.
Purchase orders
Raise purchase orders by supplier, including from reorder suggestions.
Partial receiving
Receive what arrived, keep the short quantity outstanding and retain it as stock still on the way.
Real product cost
Bring cost from purchasing into stock so margin uses what you actually paid.
Supplier invoices
Attach supplier invoices to the purchases they belong to.
Supplier returns
Return stock to suppliers and keep the movement tied to the supplier record.
Expenses
Record non-stock expenses by category.
Spreadsheet import
Import a supplier price list or a long purchase order from a spreadsheet.
EU and import VAT treatment
Keep reverse-charge EU acquisitions and imports from outside the EU separate for VAT reporting.
Money & VAT
VAT, registers, debtors and accounting
The figures created by sales and purchases, including the route into your accounts package.
VAT by line
Use the VAT rate that belongs to each sale line. Whole-sale discounts reduce the VAT with the value they reduce.
VAT-inclusive or VAT-exclusive pricing
Hold prices with VAT included or excluded, depending on the way your business trades.
VAT report
Report output VAT, input VAT, reverse-charge acquisitions, imports and the amount payable, with line-level detail available for reconciliation.
Beverage container deposit
Handle the Maltese beverage container refund deposit clearly within the sale and related reporting.
Payment allocation
Keep several payments on one sale, or allocate one payment across several customer invoices.
Customer deposits
Hold money on a customer account and use it against later invoices.
Cash ledger
Record cash in, cash out and what should be in the drawer.
Registers
Open with a float, close with a count, see the difference and keep each closed register report for later reprinting.
Credit limits
Set limits per customer and record any authorised override.
Statements and aged debt
Send statements on demand or schedule and review outstanding invoices by customer and age.
Accounting export
Export the sales day book, purchase day book and period totals as spreadsheets for your bookkeeper.
QuickBooks Online and Xero
Send POS sales as daily entries, invoices and credit notes individually, and purchases as supplier bills, with logs for anything rejected and retry support after correction.
Customers
Customers, loyalty and promotions
Customer records can stay optional at the counter while still supporting account customers and loyalty where needed.
Customer accounts
Keep addresses, contacts, VAT numbers, price groups and a complete purchase history.
Customer groups
Group customers for pricing and reporting.
Walk-in customer
Keep normal counter sales quick without registering every person who buys.
Loyalty points
Earn points at the rate you set and keep a ledger of every earn, spend, adjustment and return.
Add missed points from a receipt
Credit loyalty after the sale when a customer forgot to identify themselves, with protection against earning from the same receipt twice.
Loyalty rewards
Spend points on a voucher, money off or a product.
Promotions
Run buy-one-get-one, buy-some-get-some, spend-and-save and multiplied-points promotions by date, day and time.
Vouchers
Sell, part-redeem and track vouchers with value, expiry date and remaining balance, with protection against double spending.
Staff
Staff, permissions and audit
Give people the access they need and keep sensitive changes visible afterwards.
Role permissions
Create groups that can sell but not discount, receive stock but not change cost, or read selected reports without seeing sensitive figures.
Controlled access by default
Build staff access around each role so people see the functions and information they need for their job.
Rota
Build a weekly staff rota with one line per person.
Clocking
Let staff clock their own hours and require supervisor correction when a time entry needs changing.
Labour report
Compare rostered hours, worked hours, hourly cost, sales and labour as a share of takings for day-to-day management reporting.
Shared calendar and notice board
Keep deliveries, stocktakes, closures and staff messages inside the same system.
Removed-item report
See who removed a sale line, what it was worth and the recorded reason.
Staff sales report
Review what each person sold over a chosen period.
Audit log
Record who changed important data, when it changed, what it was before and what it became.
Reporting
Dashboards and reports
Operational reports are built from the same transactions used by the POS rather than a separate reporting copy.
Sales timing
See when money comes in by hour and day of week.
Outlet comparison
Compare outlets over the same period, including the quiet ones.
Product contribution
See what sold most and what value it contributed.
Sales and purchases
Daily, monthly and yearly sales; daily and monthly purchases; payments and register reports.
Product and stock reports
Products, categories, brands, best sellers, stock by warehouse, stock value by date, quantity alerts and expiry alerts.
Financial and control reports
Profit and loss, VAT return, removed items, tips, service charge, margin per dish, reorder suggestions and labour.
Customer, supplier and staff reports
Filter the people side of the business over the period you need.
Filters and exports
Narrow reports by period, outlet or person and download them as spreadsheet or PDF.
Integrations
Integrations and connected services
Connect FuturePOS with the payment, ecommerce, delivery and accounting platforms your business already uses.
Payment terminals
Send the payment amount directly from FuturePOS to supported terminals and record the result automatically. Current integrations include myPOS, TRUST and Viva Wallet, with more providers coming soon.
BCRS voucher redemption
Validate and redeem BCRS deposit vouchers directly through FuturePOS, with the redeemed amount automatically deducted from the customer bill.
WooCommerce
Connect WooCommerce with FuturePOS so supported products, prices, orders and stock information can stay aligned.
Shopify
Connect Shopify with FuturePOS so supported products, prices, orders and stock information can move between both systems.
Ecwid
Connect Ecwid with FuturePOS to keep supported catalogue, order and stock information aligned.
Wolt
Integrate supported Wolt orders with FuturePOS so delivery orders can flow into the POS workflow and connected catalogue information can stay in step.
Xero
Connect FuturePOS with Xero to send supported sales and accounting data into your finance workflow.
QuickBooks Online
Connect FuturePOS with QuickBooks Online to move supported sales, invoice, credit-note and purchase information into your accounting workflow.
API integrations
Connect your own systems to supported FuturePOS products, customers, sales, purchases, quotations, transfers and warehouse data through the FuturePOS API.
Hardware
POS hardware and payment terminals
Connect the counter, kitchen and payment hardware your operation relies on, with supported integrations designed to keep everyday workflows straightforward.
Receipt and kitchen printers
Print at the counter, bar or kitchen.
Order printer routing
Route orders by product or category to the preparation station that needs them, such as the bar, kitchen, pizza station or another dedicated area.
Cash drawers
Open the cash drawer through the receipt printer.
Barcode scanners
Use keyboard-style or USB barcode scanners.
Scales
Support price-embedded and weight-related barcodes produced by compatible scales.
Integrated E-POS terminals
Send the amount directly from FuturePOS to supported E-POS terminals and record the result automatically. Current integrations include myPOS, TRUST and Viva Wallet, with more providers coming soon.
Touchscreens
Use touchscreens at the counter and in the kitchen.
Offline continuity
Keep taking sales if the connection drops, hold them on the machine and send them when the connection returns.
Multi-location
More than one outlet
Run multiple locations in one FuturePOS installation while keeping stock, staff, pricing and selected settings clear by outlet.
Stock per outlet
Keep stock by location and transfer it between outlets with in-transit quantities recorded.
Outlet settings
Use different prices, tax or payment methods by outlet where required.
Staff by outlet
Assign staff to the locations they work in so they see the tables, bills, rota and figures relevant to their role and outlet.
Group or outlet reporting
Run reports for one location or across the whole installation.
Cloud & support
Cloud servers, licensing, training and support
FuturePOS combines secure Google Cloud servers with flexible licensing, professional setup, in-person training and support from Future Computers.
Google Cloud servers
Through our partnership with Google, FuturePOS cloud instances run on secure, customised Google Cloud servers designed for the reliability, security and peace of mind your business depends on.
99.9% uptime
Our cloud infrastructure is designed to keep FuturePOS available when your business needs it, with 99.9% uptime.
Flexible licensing
Choose licensing that fits your operation, from flexible licence options through to lifetime licences for businesses that prefer long-term ownership.
In-person training included
Every FuturePOS licence includes in-person training, so your team can learn the system around the real workflows they use every day.
Your data stays yours
Your business data remains yours, with export options available whenever you need to extract your information from FuturePOS.
Continuous product improvements
FuturePOS continues to evolve with ongoing improvements, new integrations and additional capabilities as the platform develops.
Future Computers support
Support is provided by the Future Computers team, with people who know FuturePOS and understand your installation.
Setup around your operation
We configure the core setup around your products, VAT requirements, users, outlets and day-to-day workflows before handover.
Built to work with your business
Connect FuturePOS to the wider operation.
FuturePOS brings the core operation together and connects with specialist services where they add value to your payment, accounting, staffing and customer workflows.
Card payments
FuturePOS integrates with supported payment terminals including myPOS, TRUST and Viva Wallet, sending the payment amount directly and recording the result while payment processing and card-data handling remain securely with the provider.
Labour & staff reporting
Track worked hours, labour costs and staff performance figures alongside sales, with exportable information that can support your wider payroll and management processes.
Table bookings
Manage bookings with customer details, time, covers, table allocation and notes, then seat guests directly into the live floor plan when they arrive.
Data-led planning
Reports and reorder suggestions are based on your real sales, stock and supplier lead times, giving your team practical figures they can review and act on with confidence.
Feature questions
Common questions about configuration and growth
Can features be tailored by user?
Yes. Features can be enabled around your business requirements, and staff groups can be given only the permissions and tools relevant to their role.
Can retail and hospitality users have different screens?
Yes. Each team can work with the screens and functions relevant to them, keeping retail workflows focused on retail and hospitality workflows focused on service, tables and kitchen operations.
Can data be exported?
Yes. Reports can be exported, accounting data can be sent as spreadsheets or to supported accounting integrations, and the business can download its own data as needed.
Can FuturePOS manage multiple locations?
Yes. One installation can manage multiple outlets with separate stock, transfers, reporting and selected outlet-specific settings.
Can FuturePOS be customised?
Yes. FuturePOS can be configured around your business with flexible fields, permissions, modules, receipts, product visibility, outlet settings and integrations. If your operation needs something more specific, our team can review the workflow and explore a tailored configuration, integration or development option.
Make FuturePOS fit your business
Show us what matters to your operation.
FuturePOS can be configured around the way your business operates. Tell us what matters most and we will focus the walkthrough on the workflows, integrations and features that are relevant to you.
Have a requirement beyond what is shown here? Let us know. We can assess it with you and, where appropriate, configure, integrate or develop a solution around your needs.